Everything You Need to Know for Your Private Luxury Expedition
Whether you are arriving from across the country or around the globe, our goal is to deliver a seamless, stress-free experience from arrival to departure. Below are answers to common questions regarding logistics, fleet capacity, booking policies, and regional conditions.
Logistics & Arrival
Where do expeditions start and end?
We provide complimentary door-to-door pickup and drop-off at all hotels, private estates, and luxury lodges in the Rapid City, Custer, Hill City, Deadwood, and Speafish areas.
Do you provide airport transfers?
Yes. Private transfers from Rapid City Regional Airport (RAP) and regional fixed-base operators (FBOs for private aviation) are included for all multi-day package guests and can be added to any full-day expedition.
Fleet & Luggage Capacity
Which vehicle is best for my group?
Our private fleet is assigned based on party size, terrain, and your personal luxury preferences:
- Lincoln Navigator L (Up to 5 guests): Quiet executive luxury, perfect for couples, small families, or trade executives.
- Mercedes Caleche (Up to 14 guests): Features a retractable panoramic glass roof—ideal for open-air canyon driving and wildlife viewing.
- Turtle Top Executive Shuttle (Up to 14 guests): Individual leather reclining chairs with full standing headroom, built for long-distance regional touring.
- Lincoln MKT Limo (Up to 7 guests): Classic wrap-around luxury for evening dining transfers or scenic drives.
- Jeep Gladiator Hard-Top (Up to 3-4 guests): Elevated seating and rugged 4WD comfort for high-country terrain.
How much luggage can we bring?
Our full-size SUVs, limousines, and executive shuttles feature ample dedicated cargo space for standard airline-checked suitcases and carry-ons. If traveling with oversized gear, golf clubs, or hard cases, let us know in advance so we can dispatch the appropriate vehicle or luggage support.
Booking, Pricing & Inclusions
What is included in private expedition pricing?
All expeditions include:
- Dedicated executive vehicle and professional driver/tour leader.
- All fuel, highway tolls, and parking fees.
- National Park and State Park entrance passes (including Mount Rushmore, Badlands, Custer State Park, Wind Cave, and Devils Tower).
- Chilled regional bottled water, premium refreshments, and artisanal snacks onboard.
Note: Custom multi-day packages can be fully bundled to include boutique hotel accommodations, private dining, and exclusive guided activities.
What is your deposit and cancellation policy?
- Single-Day Expeditions: A 20% deposit is required at booking, with full payment due 7 days prior to departure. Cancellations made outside 7 days receive a full refund.
- Multi-Day Packages: A 25% deposit reserves your dates, with final balance due 30 days prior to arrival.
Seasonal Advice & Packing
When is the best time of year to visit?
- May – October: Peak season featuring long daylight hours, full access to high-altitude scenic drives, active wildlife viewing, and ideal weather for open-top Caleche touring.
- November – April: Crisp winter beauty, peaceful snowscapes, and prime bison viewing in Custer State Park and Badlands with zero summer crowds.
What should we wear?
The High Plains weather can shift quickly. We recommend dressing in comfortable layers, wearing sturdy closed-toe walking shoes, and bringing sunglasses, a wide-brimmed hat, and light rain wear regardless of the season.
Have Additional Questions?
Our concierge team is standing by to assist with custom itinerary adjustments, group bookings, or travel trade inquiries.